Record a Zoom, Teams or Meet call — or the room you're in — from your own PC. Stop, and the notes come ranked by what came up most.
Meeting notes run on Windows 10 and 11 — they aren't on Mac yet. Open this page on a Windows PC to use them. On a Mac you can use Pithflow for voice dictation.
Try dictation on Mac insteadMeetings runs in the Pithflow app for Windows. Open this page on your PC to get it.
See download options →15-minute meetings free · Windows 10 and 11
Notes appear when you press Stop and save.
The pricing-page rewrite moves ahead of the onboarding emails, and the Store screenshots ship with the next release.
Pithflow records a meeting from your own PC — the room you are in, or the Zoom, Teams or Meet call you are already on — without adding a participant. Press stop, and you get a summary, the key points ranked by how many times each came up, the decisions, and the action items. The full transcript is one click away. It is the same app that dictates into anything you type.
Written by Jesus Zamudio, who builds Pithflow · Last updated · Windows 10 and 11, Pithflow 1.34 or newer
Most meeting notes are a summary and a to-do list, and the summary is where the important thing gets buried. Pithflow orders the key points by how many separate times each one was raised, and prints the count. If four people brought up the same problem in a thirty-minute call, it is the first line, with a 4× beside it. Here is the shape — an illustration of the format, not a real meeting:
Weekly product sync. The team agreed to move the pricing-page rewrite ahead of the onboarding email work, and to ship the Store screenshot refresh with the next release rather than as its own submission.
Transcript ⇄ Notes toggle on the same card · Copy · Save as Word, PDF or Text · Delete
The count is what makes the list honest. A point that came up once and a point that came up five times are not the same weight, and a plain summary hides the difference. Why we built it that way, including the bug that briefly doubled every count.
It is in the sidebar of the Pithflow app, below Home. Click New meeting.
In person records your microphone. Video call records your microphone and the audio your PC is playing — the other side of a Zoom, Teams or Meet call.
Say you are taking AI notes. Then press record and forget about it — the app uploads as it goes, a minute at a time.
The notes are written from everything captured and land on the card: summary, ranked key points, decisions, action items. The transcript is one click away.
The click-by-click version, with the free-plan cap and export explained, is in how to record a meeting in Pithflow. Recording a lecture or an interview instead of a meeting? The same notes come out of it — see Pithflow as an AI note taker.
There is no live transcript scrolling beside the call and no captions. While you record, the app shows a clock and a level meter, and quietly uploads the recording a minute at a time. The notes are written once, from the whole meeting, after you press Stop and save — which is also why the key-point counts cover the whole conversation instead of the last few minutes.
A bot notetaker joins the meeting as a participant and listens from inside the call. That is why it shows up in the participant list, why some companies now block them, and why a client gets a "Notetaker has joined" notice on every call you have with them. The blocking is not hypothetical. Google Meet began screening bots and unverified joiners into a separate lobby queue in March 2026 (UC Today, March 25, 2026), and Microsoft Teams now labels detected external bots "Unverified", with a policy that can block them automatically rolling out worldwide by the end of September 2026 (Tony Redmond, Office 365 for IT Pros, August 24, 2026). Zoom lets admins block specific notetaker bots.
Pithflow does the other thing. Everyone else on the call is already coming out of your computer — the meeting app plays them through your speakers or headphones. In Video call mode Pithflow records that audio, the same stream Windows is already playing, alongside your own microphone. Two streams, captured on your PC, uploaded from your PC. Nothing is added to the meeting, no account is connected, and it does not matter whether the call is Zoom, Teams, Meet or a browser tab — if it plays through your computer's default speakers or headphones, it is captured. (If your call app sends its audio to a different device than the Windows default, set the call to play through the default one.)
Because the two streams are physically separate, the transcript can label them: Me for your microphone, Them for the rest of the call. It is an honest label — it does not tell two other people apart, and Pithflow does not claim to.
On speakers, the other side reaches your microphone too — once through the call and once out loud, in the room. Pithflow drops long passages it hears twice, but shorter ones can end up in the transcript twice, so headphones are the clean answer, and the app says so on the Video call card.
Worth stating plainly, because bot notetakers do all of these and some people need them:
If per-person speaker labels and auto-join are the point for you, Fireflies or Otter are the honest recommendation, and both comparisons say so.
Key points are ordered by how many separate times each was raised, with the count shown. The thing that dominated the meeting is line one.
A tenant that refuses notetaker bots cannot refuse your own headphones. Nothing to admit from the waiting room, nothing for an admin to approve.
The same Pithflow that took the notes dictates the recap email into Outlook or Gmail a minute later. Two jobs, one hotkey app.
Record your next call from your own PC
Nothing joins. Nobody sees a bot. The notes land when you stop.
| Bot notetaker (e.g. Otter's or Fireflies' bot) | Built into the meeting app | Pithflow Meetings | |
|---|---|---|---|
| Visible to the other side | Yes — a participant joins | Yes — "transcription on" notice | No — you announce it yourself |
| Needs the host or an admin | Often — admission or tenant policy | Usually — host controls, paid tiers | No |
| In-person meetings | Phone app, on some | No | Yes — laptop microphone |
| Speaker names | Yes, per person | Yes, per participant | Me / Them only |
| Key points ranked by mentions | No | No | Yes, with the count |
| Live transcript during the call | Yes | Yes | No — notes after you stop |
| Free plan | Minutes per month, varies | Often a paid tier or license | 15 minutes per meeting |
Competitor behaviour is described as those products document it on their own sites; the per-product detail is on the Fireflies, Granola and Otter pages. Two rows are concessions: live transcripts and per-person names are things Pithflow does not do.
Meetings is part of Pithflow, not a separate product. On the free plan a single recording stops at 15 minutes, and the audio counts toward the weekly free allowance — enough to see the notes on your own calls before paying. Pro ($9.99 USD a month, or $99 a year) and Team have no per-meeting cap. Everything else, including the dictation side of the app, is on the pricing page.
Each minute of audio is uploaded, transcribed, and discarded — the audio is not kept. What is kept is the text: the transcript and the notes are saved to your Pithflow account so they are there next time you open the app, and they stay until you delete the meeting or close the account. Meetings are kept without you having to ask for it, because pressing record is the asking; an ordinary dictation is not kept on our servers. The privacy policy names every company that touches the data, and if you connect the Pithflow connector to an AI assistant, that assistant can read the meetings you recorded, plus your dictionary terms, snippets and usage totals.
No. Nothing joins the call and nobody sees a new participant. Pithflow runs on your Windows PC and, in Video call mode, records your microphone together with the audio your computer is playing — which on a call is everyone else. The meeting looks exactly the way it always does.
No. While you record you see an elapsed clock and a level meter. The recording uploads in the background a minute at a time, and when you press Stop and save, Pithflow writes the notes from everything that was captured. They land in the Meetings tab once they are written.
A short summary, the key points numbered and ranked by how many separate times each one came up — with that count shown beside it — then the decisions that were stated, then the action items. The full transcript is one click away on the same card, and you can copy the notes or save them as a Word, PDF or plain-text file.
That is close to what the notes already are. Minutes are conventionally a record of what was discussed, what was decided and who has to do what, and the notes come out in those sections: a summary, the key points ranked by how many times each came up, then decisions, then action items. What Pithflow does not do is attendance, motions and votes by name, because it does not identify individual speakers. For a board or committee that needs named attribution, treat the export as the raw material for the minutes rather than the minutes themselves.
Partly. On a video call the transcript is split into Me (your microphone) and Them (the rest of the call). It does not tell two other people apart, and an in-person recording has no labels at all — one microphone hears the whole room. If you need per-person speaker names, a notetaker bot is the better tool for that.
On the free plan a single recording stops at 15 minutes, and meeting audio counts toward the weekly free allowance. Pro and Team have no per-meeting cap. Long meetings are uploaded a minute at a time, so an hour does not sit in memory or wait on one giant upload.
The audio is not. Each minute is transcribed and then discarded — only the text is kept. The transcript and the notes are saved to your Pithflow account, on our servers, so they are there when you open the app again. Delete a meeting and its transcript and notes go with it.
Yes — say so at the start, every time. Pithflow does not announce itself to the other participants and shows no notice on their side, so the responsibility is yours. Several US states require everyone on the call to agree, and a bot in the participant list would not count as consent anyway. Our post on recording consent covers the specifics.
Yes. The language is detected from the audio, and the notes are written in the language the meeting was held in.
Pithflow 1.34 or newer on Windows 10 or 11. Direct-download installs update themselves; Microsoft Store installs receive it once Microsoft finishes certifying the release.
Recorded from your own Windows PC. Nothing joins the call.
Get started on Windows15-minute meetings free · no card · Pro removes the cap
