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Pithflow vs Fireflies.ai

Fireflies joins your Zoom, Meet or Teams call as a participant, transcribes it live, and pushes the result into your CRM. Pithflow records the call from your own computer — nothing joins — and writes notes ranked by what came up most. Different trade-offs, and both are real.

Short answer: Fireflies if you want a notetaker that joins every calendar meeting on its own, names each speaker, and files the notes into HubSpot or Salesforce. Pithflow if you want no bot — for client calls, tenants that block notetakers, or in-person meetings — plus dictation into every app you type in. Pithflow is Windows only; Fireflies runs anywhere the bot can join.

Feature comparison

Feature Pithflow Fireflies.ai
How it hears the meeting Records your PC — mic + what it plays A bot joins the call as a participant
Visible to other participants No — you announce it Yes — bot in the participant list
Auto-joins from the calendar No — you press record ✓
In-person meetings ✓ — laptop microphone Mobile app
Speaker labels Me / Them on video calls Per-person
Live transcript during the call No — notes after you stop ✓
Notes format Summary, key points ranked by mentions with counts, decisions, action items Summary, action items, topics
CRM / app integrations — ✓ (HubSpot, Salesforce, Slack, and more)
Also dictates into any app ✓ — hold a key, speak, release —
Platforms Windows 10/11 Web, mobile; bot joins any platform
Price Free (15-min meetings) · Pro $9.99/mo Free plan with limits · paid from ~$10/user/mo annual, per fireflies.ai

When Pithflow makes more sense

  • ✓ No bot: nothing joins, nothing to admit from the waiting room, nothing for a tenant policy to block
  • ✓ Works for meetings in a room, from the laptop already on the table
  • ✓ Key points ranked by how many separate times each came up, with the count shown
  • ✓ The same app dictates the follow-up email into Outlook or Gmail
  • ✓ Windows-native; free plan covers a real 15-minute meeting

When Fireflies.ai makes more sense

  • → Joins every calendar meeting on its own — you never have to remember to press record
  • → Names each speaker, not just you versus the rest of the call
  • → Live transcript during the meeting, and a searchable archive across a team
  • → CRM and workflow integrations that file the notes where sales teams live
  • → Runs on Mac, mobile and the web — Pithflow is Windows only

Frequently asked questions

Is Pithflow a bot-free alternative to Fireflies?

Yes. Fireflies works by joining the call; Pithflow records the call from your own Windows PC — your microphone plus the audio your computer is playing — so nothing joins, and there is no participant for anyone to notice or block. The trade is that Pithflow does not auto-join, does not label individual speakers, and does not transcribe live.

Does Fireflies work where the bot is blocked?

If a tenant or host refuses the bot, Fireflies has nothing to transcribe from — that is the situation the 2026 round-ups of bot-free notetakers describe, with Meet, Teams and enterprise Zoom flagging or blocking third-party bots. A recorder on your own PC is not affected, because it never asks the meeting for anything.

Which one names the speakers?

Fireflies. Pithflow separates your microphone (Me) from everyone else (Them) on a video call, and does not label an in-person recording at all. If you need to know which of three people said a thing, Fireflies is the honest answer.

Can I use both?

Yes, and some people should: Fireflies on internal calls where the bot is fine and the CRM sync is the point, Pithflow on the calls the bot cannot attend and for dictating everything else. They do not conflict on the same machine.

Which is cheaper?

Pithflow's free plan covers a single meeting up to 15 minutes; Pro is $9.99 USD a month or $99 a year with no per-meeting cap. Fireflies has a free plan with limits and paid plans from roughly $10 per user per month on annual billing, per its pricing page — comparable for one person; the gap is what the money buys, not the amount.

Verdict

Sales and customer-success teams that live in a CRM and can invite a bot to every call should pick Fireflies; its integrations and per-speaker labels are the product. Anyone whose meetings a bot cannot attend — external calls where a notetaker is unwelcome, tenants that block them, meetings in a room — and anyone who also wants dictation, should pick Pithflow. Windows only, and it will not join a call for you.

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